If your typical day is anything like mine, you spend most of your time at work inside an email application.

It doesn’t matter whether you are responding to incoming emails on your phone, sending out hundreds of almost-identical emails directly to clients, or just obsessively checking your inbox to see if your boss has responded to that important message yet; the never-ending avalanche of email can often seem too much to handle.

That’s where ToutApp comes in.

ToutApp is a great email tool that helps to streamline your email tasks, freeing up your time and energy to spend on other aspects of your business.

It offers easy and reliable email tracking, giving you detailed, real-time stats on who has viewed your emails and whether or not they clicked on the links inside. This takes a lot of the guesswork (and stress) out of email—you won’t have to wait for confirmation emails anymore, and it erases any lingering worries about whether the email went where it was intended.

Other features include Tout templates, which save time by automatically filling in the information you would normally enter over and over again. It can auto-attach files, automatically CC and BCC people, and even fill in custom text templates—allowing you to focus on only the important details of each individual email.

You can also schedule your emails to be sent at a particular time, so you’ll never again need to remember to send that email out right after lunch.  Outlook doesn’t even need to be open for this to work—you can compose an email on Friday afternoon, and make sure it’s sent out first thing Monday morning… even if you’re not in the office.

If you use Customer Relationship Management (CRM) software, ToutApp makes things a lot easier by integrating directly into Salesforce and a number of other supported CRM apps. It synchronizes your contacts and automatically updates your email activity, right when you send the email. No more alt-tabbing between programs, or forgetting to update the CRM—ToutApp takes care of all of that automatically.

If you find yourself spending an inordinate amount of your time worrying about email and constantly updating your CRM, this app could free up your time (and mental real estate) to run the other parts of your business.

ToutApp is available as a web-based application, as well as a plugin for Gmail and Outlook. A mobile version is available for the iPhone. An Android version is currently in development, as is support for Apple Mail on OSX. The service has an introductory free trial period, and plans start at $30/month, going up from there depending on what features your business needs. There’s also an “always-free plan” ideal for personal use, which limits the amount of templates and time-shifted emails allowed per month.

For more information, visit their site, or watch their introductory video, embedded below.

[youtube http://www.youtube.com/watch?v=bFJDxxMABFA&w=560&h=315]

By Matthew Thornton & Sharon Campbell